Privacy Policy

Last updated October 16, 2026

This policy explains what personal information the MiRaCLE Aquafarm management system keeps about its users, why, and who can see it.

1. What we keep

Account details: your first and last name, e-mail address, role, account status and, if you add one, a profile picture.
Your password, stored only in scrambled (hashed) form. Nobody, including the administrator, can read it.
Records you enter, such as pond data, feed logs, harvests, sales and cash requisitions, including your name where a record shows who made or approved it.
Sign-in information: a session cookie that keeps you signed in, the times you last checked notifications, and, when you ask for a password reset, the time of the request and your internet (IP) address.
Chat: if you use the built-in chat, your messages are handled by the chat service the system connects to.

2. Why we keep it

To let you sign in and to control who can see and change farm records.
To show who entered, requested or approved a record.
To send e-mails the system needs: cash requisition approval notices, password reset links and farm summary reports.
To keep the system secure, for example by limiting how often password reset links can be requested.

3. Who can see it

Approved users of the system, according to their role, and the farm administrator.
Visitors who aren't signed in see only the read-only dashboard. It shows farm figures and summaries; it never shows e-mail addresses, passwords or other account details.
The services that run the system: web hosting and e-mail (Hostinger) and the chat service. They handle the data only to provide those services.
We don't sell personal information or use it for advertising.

4. How long we keep it

Account details are kept while your account exists. Farm records are business records and are kept as long as the farm needs them, even after an account is removed. Password reset links stop working after 30 minutes or once used.

5. Your choices

You can ask the farm administrator to show you, correct or remove your personal information, or to close your account. Some records may need to be kept for the farm's business and accounting purposes.

6. Changes and questions

This policy may be updated; the date at the top shows the latest version. For questions, contact the MiRaCLE Aquafarm administrator.